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Annual General Meeting
– Tuesday May 15th, 2007 AGM
Boardroom
300-279 Laurier Ave W
Ottawa, ON.
11:20 p.m. AGM declared open by Tessa
Hebb
Board:
Tessa Hebb
David Mackenzie
Anne Scotton
Pat Kerwin
Kealey Cummings
Fraser Green
Board by Phone:
Howard Leeson
Dick Proctor
Staff:
Doug Massey
Members:
George Crowell
Erin Armstrong
Éric Hébert-Daly
Proxy Votes:
27 proxies received
Regrets:
Alexa McDonough
Frank Saptel
Lynn Williams
Howard Pawley
Marion Dewar
Adoption
of Agenda
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1. Approval of Minutes of March 13th, 2006
Board Meeting
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2. President’s Report
(Given by outgoing President Tessa Hebb)
It has been a terrific year since our last AGM. At the
last AGM we were just preparing for the 2006 Douglas-Coldwell
Foundation Award. There were 12 applicants of which
we decided to choose 2 of these applicants – the Toronto
Disaster Relief Committee (TDRC) on their 1% Solution
on Homelessness awarded in 2006 and the second being
the Canadian Health Coalition in co-operation with Canadian
Centre for Policy Alternatives (CCPA) and others for
a Medicare Conference in May 2007 in Regina, SK, awarded
in 2007.
Our presentation at the Federal NDP convention in Quebec
City of the awards and our booth the convention were
very effective. We handed out free posters and held
a draw for free DVD’s. Pat Kerwin, Fraser Green, Marion
Dewar, Frank Saptel, Michael Deraiche and myself (Tessa
Hebb) all helped at the booth. Alexa McDonough and myself
(Tessa Hebb) presented the awards on behalf of the Foundation.
Fraser Green gave a wonderful appeal for suppor of the
Foundation followed by a standing ovation by the Convention
for the DCF. Thank you to all for making it an overwhelming
success.
Committees – we will be adding 3 committees to assist
with input on the Foundation’s activities. Finance (&
Fundraising), Grants and Communications. They will be
meeting by conference call and those reports will be
forwarded to the Board. We are encouraging members to
get involved. They will be chaired by Board Members.
Pat will be chairing the Finance Committee, Tessa Hebb
will chair the Grants Committee and Frank Saptel will
chair the Communications Committee.
On my 10th Anniversary of taking on the Presidency of
the Douglas-Coldwell Foundation, I have decided to step
down, remaining on the Board as Past President to assist
with the transition. With the organization is such great
shape, I feel it is good time to do this. Our Vice President,
David Mackenzie, has agreed to step forward for nomination
as the next President, and has been approved by the
Board to come on as the next President.
Anne Scotton: A huge vote of thanks to you Tessa. This
will mark the first time that the President hasn’t passed
away while in office, as both Tommy Douglas and Kalman
Kaplansky passed on during their terms. The Foundation
has survived and grown due to your dedication. Your
energy, inspiration, encouragement and optimism in your
leadership have made a world of difference and I wanted
to thank you from me and on behalf of the other Board
Members and the founders of the DCF as they are probably
looking down very pleased with what you have done during
your term.
Tessa: Thank you. I’m more invigorated by the activities
of the Foundation with the great support of the people
involved in it than I have ever been.
President's Report:
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3. Secretary’s Report
Anne reported on membership
We currently have 216 members in total
Compromised of :
189 invididual members
27 association members
Doug added that it is so important that direct word
of mouth is the best method of increasing the Foundation’s
membership. We have proof after the booths that we have
been running that a conversation about what the Foundation
is working on, what it is all about, etc, etc goes miles
with attracting new members and donors.
Secretary’s Report:
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4. Treasurer’s Report
Pat presented the Audited
Financial Statements from OHCD, our Auditor (available
upon request by any member of the Foundation). Pat went
through our investments, yearly revenues and expenses.
Next year the statements will report the investments
at market value based on the new investment reporting
regulations. Currently we report the market value as
a note on our statements so we are happy with this new
requirement.
All
scholarships have been granted this year except for
the University of Regina.
2nd DVD update: We are currently working on the 2nd
DVD of Tommy’s speeches which is being introduced by
Ed Broadbent. It will contain speeches of Tommy in the
House of Commons. Pat has also secured the audio of
the debates in the House of Commons
Motion to also reappoint OHCD as our auditors.
Treasurer’s Report:
m/s/c
5. Nomination Committee
Tessa indicated to the Board in November 2006
that she was going to step down as President of the
DCF but would remain on the Board of Directors as Past-President.
Ted Jackson, Jill Marzetti and Robert Needham have also
resigned from the DCF Board of Directors. Tessa would
like to thank them all for their many years of service
on the DCF Board of Directors.
To replace these three positions the following names
have been brought forth to give us more coverage across
the country.
Dick Proctor – British Columbia
Howard Leeson – Saskatchewan
Erin Armstrong – Ottawa (Beverlee Bell’s daughter)
In addition David Mackenzie has agreed to have his name
go forward for President, Frank Saptel as Vice President,
Anne Scotton as Executive Secretary and Pat Kerwin as
Treasurer.
This report is the recommendation of the Board members
be adopted at the AGM.
Tessa asked for any further nominations from the floor?
Hearing none – our 3 nominations have been appointed
to the Board. In addition we have two new Honorary Patrons
on the Board – Shirley Douglas and Ed Broadbent have
agreed to come on as advisors to the Board.
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6. By-laws Review and
Updates
Reviewed Administrative changes for
by-laws
Administrative Changes:
Changes to “Rules and Regulations – as amended”
Fees and Dues:
1. Fees and Dues
1.1 An Individual Lifetime Member shall pay a one-time
due of $1,000.00
1.2 An Individual Annual Member shall pay minimum annual
membership dues of $60.00
1.3 A Youth (26 years of age and under) Individual Annual
Member shall pay minimum annual membership dues of $12.00
1.4 An Association Annual Member shall pay minimum annual
membership dues of $100.00
2. Head Office
2.1 The head office of the Corporation shall be located
at 300-279 Laurier Avenue West, Ottawa, ON, K1P 5J9
3. Expenses
3.1 Each Director shall be paid the following expenses
for attendance at Board Meetings and, if he or she is
a member of the Executive or other Committee, at each
meeting thereof:
3.1.1 The most economical return train, bus or airfare
3.1.2 Transportation as required to and from airport
and for airport parking
3.1.3 If driving, kilometer reimbursement as per the
Treasury Board guidelines
3.1.4 Single hotel room including taxes
3.1.5 Meals and personal expenses up to the daily maximum
as per the Treasury Board guidelines
Motion: To bring forth the suggested changes to the
members at the 2008 AGM and to adopt the Administrative
changes to the 2007 AGM for approval.
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7. Other Business
No other business to report.
Motion to Adjourn
Tessa asked for that we adopt a motion to adjourn the
meeting at 1 p.m.
m/s/c
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